Denver Samoyed Association - Motions

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Committees

Legend:

Result (R): P = Passed, R = Rejected, T = Tabled, A = Amended, W = Withdrawn

Proposed To (P T): B = Board, M = Membership

Date

Motion

P T

01/10/12

Issue volunteer worker vouchers for duties performed at DSA functions to be redeemed for lunch at the agility trial, or future DSA controlled event's entry fees. The board will provide guidelines to the chair of the event.

7/18/11

The club consider options for alternative language discussion for inserting verbiage from the SAMI premium list be added to premium lists for the 2012 Specialty shows.

Samoyed Association of Madison Inc (SAMI) Premium Language: “Dogs owned or co-owned by the Show Chairperson or members of their family may be entered at this show, but not handled by the Show Chairperson or by any of their family members."

4/18/11

1/16/11

DSA will pay the AKC seminar fee on holding dog shows, for anyone working the September show and anyone who has volunteered to be a show chair for 2012.

1/10/11

Every January, the board shall maintain an agenda item to vote and discuss the Colorado Dog Federation Club membership to determine if DSA will pay dues.

11/15/10

The club pays for the 2010 holiday party, except for alcoholic drinks, for all DSA members

1/18/10

In brackets [ ] below is the additional text that motioned and approved by tonight’s Board.
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Committee Guidelines
Budget
Financial and activity reports are due to be turned in by the December meeting. These reports should give a detailed budget of the year of the profits/losses and expenses incurred. Also an activity report of what was accomplished, the strengths and weaknesses, and what should be continued or deleted in the future should be included. These reports are to be delivered (in person or mailed) to the President by the December meeting. These reports are to be compiled and copies are to be given to the new Board members at the January Board meeting to be discussed and analyzed.

Any non-committee generated profits are to be included in the Ways and Means report. Members responsible for generating this income are responsible for getting a written report to the Ways and Means chairperson in a timely fashion. All monies are to go directly to the Treasurer. For example, stewarding, training classes, grocery coupons, clinics, etc. Refer to the by-laws for spending guidelines. Estimated budgets are due to the President by the April meeting from the new chair people These budget reports are to be given by the President to the Board at the May Board meeting. [New chair people are encouraged to consult with past chairs, and/or any Board member, for guidance on their committee, including help with preparing their estimated budget. The budget should include the committee’s anticipated income and expenses for the ensuing year by taking into consideration the goals the committee wishes to accomplish. Past year’s committee financial reports may be viewed on the club web site or y requesting them from the club’s Treasurer].

Communication
All events organized by a committee are to be announced to the general membership, so all members can take part. Any form of media to be used (flyers, banners, etc.) must list the Denver Samoyed Association as the sponsoring club.

Any topics evoking general membership interest to be taking place at committee meetings (voting, judge selections, public relations, etc.) is to be published in the meeting reminder section of the Sam-O-Gram. The Sam-O-Gram Editor must have the information by the first of the month. If phone calls need to be made to the general membership, complete information must be shared amongst all members. It is suggested that a written agenda to be followed and given to all members called.

Violators of these guidelines are answerable to the Board.
Guidelines may be amended by suggestions by
the general membership through the Board.

1/18/10

Given our current club’s assets, our ability to raise funds fairly readily, and inflation, the following motion was approved by the Board to modify the committee spending limit guidelines as follows:
The maximum spending limit allowed without Board approval is:
1) Local Specialty and Rescue committees – increase limit to $2500
2) Ways & Means committee – Grocery Certificate purchases only – increase
limit to $5000.
3) All other committees remain at $500 limit.
As long as the expense does not cause the overall:
 General fund bank balance plus grocery certificate balance to fall below $10,000.
 Rescue fund bank balance to fall below $5000.
If the club’s asset’s decrease drastically and/or our ability to raise funds is reduced, then the spending limits will be reviewed by the Board and adjusted accordingly.

11/16/09

DSA will not participate in the 2009 Aspen Grove public education event

8/17/09

If we do not have someone come forward to chair the 2010 local specialty by Dec 31, 2009, then we will not have a local specialty in 2010.

6/15/09

DSA will join Colorado Federation of Dog Clubs, an animal rights legislation lobby/watch group.

3/16/09

DSA will create an [animal rights] legislative committee.

7/16/07

Request approval for a maximum $600 budget to pay for a breakfast banquet for the 2007 Local Specialty. [This will pay for the breakfast foods, setup/ take-down charge, extra juice drinks, bottled water, and Anniversary cake]

6/21/04

Passed that the following budgets be accepted: Librarian - $50, Cheer - $250 including the $100 DSA contribution for the pets we have lost during the year, Rescue – no funds requested, Sam-O-Gram/Web site - $320, Corresponding Secretary - $20.00, Public Education - $25, Agility Trial – Costs will be covered by trial, Hospitality - $100

4/19/04

Pay Dr. [Milan] Hess $150.00 fee to come speak to us regarding Radiography affecting puppy’s eyes and back-to-back breedings.

3/15/04

The following Committee Chairman for 2004 be accepted: Programs – Mary Lloyd and Tom Lisec, Working Dog – Mary Lloyd and Bob Sencenbaugh

1/19/04

The following Committee Chairman for 2004 be accepted: Agility – Jane Reller, Awards – Mary Lloyd, Breeder Referral – Martha Lageschulte, Cheer – Terry Walb, DSA Liaison - Andi Mast, Designated Specialty 2004 – Tom Lisec, Historian/Librarian – Tom Lisec, Hospitality – Lori Elvera, Membership - Martha Lageschulte, Programs – Open, Local specialty ’04 – Mary Lloyd

1/19/04

We will dissolve the Bylaws Committee. [Thanks Tom Lisec for all your hard work}.

7/14/03

Vote in September [2003] for our 2004 [DSA meeting] location. The 2 [church] locations are: 1-70 and Kipling and Kipling and Jewell.

7/14/03

Suspend the Tournament for 2003.

7/14/03

Given our current club’s assets, our ability to raise funds fairly readily, and inflation, the following motion was approved by the board:

To modify the committee spending limit guidelines as follows:

The maximum spending limit allowed without board approval is:

1) Local Specialty and rescue committees – increase limit to $1000

2) Ways & Means committee – Grocery Certificate purchases only – increase

limit to $3000.

3) All other committees remain at $200 limit.

As long as the expense does not cause the overall:

General fund bank balance plus grocery certificate balance to fall below $750.

Rescue fund bank balance to fall below $5000.

If the club’s asset’s decrease drastically and/or our ability to raise funds is reduced, then the spending limits will be reviewed by the board and adjusted accordingly.

7/15/02

Constitution committee comprised of the Board and any other interested members was approved. Tom Lisec - Chair.

7/15/02

Create an Agility committee.

1/21/02

Dissolve the All Breed Match committee

3/12/96

Any committee expenditures in excess of $200 (even if your budget is enough to cover) must be approved by the Board.

3/12/96

Approve '96 budgets the same as '95 budgets with the exception of Library, Corresponding Secretary and Public Education.

6/20/94

Accept the guideline for committee as amended to apply from now & for the future. Anything that we currently have will be looked at to see how it can be altered & the options will be voted on by the club. A copy of these guidelines follows the '94 motions.

7/19/93

All committee expenses over $200 shall be approved by the DSA Board.

1/17/91

Accept the Audit Committees report and following recommendations: 1. The Treasurer will make a copy of the bank statement to be submitted to the president. 2. Receipts will be given for any money paid to the club. 3. No money will be paid out unless their is a receipt to turn into the Treasurer. 4. All membership dues payments be reconciled to the current membership roster as soon as the deadline for payment has passed to ascertain that all dues have been received. 5. Revenues and expenditures will be recorded by type on a cash receipt and cash disbursement ledger. 6. All committee chair people need to prepare a budget anytime they are involved with any expenses or money coming in to the club.

3/14/90

Purchase receipt books for committees whenever money is received

3/16/87

Each committee chairman submit a job description to the Board for review. Then have this available to all members for better awareness of club activities. Each chairman set up a notebook of their committee's activities

2/16/87

Each chairperson needs to take responsibility to contact each member of their committee. Please let either the President or Secretary know when each committee will meet. If committees plan on correspondence by phone, this plan needs to be stated. All committee "chairs" need to submit proposed budgets to the Secretary to be review at the Board Meeting.

Motions to Date - Category View

Committees