Denver Samoyed Association

Date

R

Motion

P T

1/18/10

P

In brackets [ ] below is the additional text that motioned and approved by tonight’s Board.
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Committee Guidelines
Budget
Financial and activity reports are due to be turned in by the December meeting. These reports should give a detailed budget of the year of the profits/losses and expenses incurred. Also an activity report of what was accomplished, the strengths and weaknesses, and what should be continued or deleted in the future should be included. These reports are to be delivered (in person or mailed) to the President by the December meeting. These reports are to be compiled and copies are to be given to the new Board members at the January Board meeting to be discussed and analyzed.

Any non-committee generated profits are to be included in the Ways and Means report. Members responsible for generating this income are responsible for getting a written report to the Ways and Means chairperson in a timely fashion. All monies are to go directly to the Treasurer. For example, stewarding, training classes, grocery coupons, clinics, etc. Refer to the by-laws for spending guidelines. Estimated budgets are due to the President by the April meeting from the new chair people These budget reports are to be given by the President to the Board at the May Board meeting. [New chair people are encouraged to consult with past chairs, and/or any Board member, for guidance on their committee, including help with preparing their estimated budget. The budget should include the committee’s anticipated income and expenses for the ensuing year by taking into consideration the goals the committee wishes to accomplish. Past year’s committee financial reports may be viewed on the club web site or y requesting them from the club’s Treasurer].

Communication
All events organized by a committee are to be announced to the general membership, so all members can take part. Any form of media to be used (flyers, banners, etc.) must list the Denver Samoyed Association as the sponsoring club.

Any topics evoking general membership interest to be taking place at committee meetings (voting, judge selections, public relations, etc.) is to be published in the meeting reminder section of the Sam-O-Gram. The Sam-O-Gram Editor must have the information by the first of the month. If phone calls need to be made to the general membership, complete information must be shared amongst all members. It is suggested that a written agenda to be followed and given to all members called.

Violators of these guidelines are answerable to the Board.
Guidelines may be amended by suggestions by
the general membership through the Board.

B

1/18/10

P

Permission to move forward with the purchase of a new club banner

B

6/20/94

P

Solicit a new club logo

M

8/16/93

P

Explore a new logo for the club.

M

1/16/89

P

Have 500 copies of the club brochure made with blue ink on white paper for $39.50

M

6/16/87

P

[Banner] Leave it to Geoff to come up with a nice banner

M

6/16/87

P

[Banner] The banner be blue with white outline, lettering and mountains.

M

2/16/87

P

We will adopt the logo that Karen presented.

M