Denver Samoyed Association - Motions

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Legend:

Result (R): P = Passed, R = Rejected, T = Tabled, A = Amended, W = Withrdrawn

Proposed To (P T): B = Board, M = Membership

Date

Motion

P T

1/18/10

In brackets [ ] below is the additional text that motioned and approved by tonight’s Board.
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Committee Guidelines
Budget
Financial and activity reports are due to be turned in by the December meeting. These reports should give a detailed budget of the year of the profits/losses and expenses incurred. Also an activity report of what was accomplished, the strengths and weaknesses, and what should be continued or deleted in the future should be included. These reports are to be delivered (in person or mailed) to the President by the December meeting. These reports are to be compiled and copies are to be given to the new Board members at the January Board meeting to be discussed and analyzed.

Any non-committee generated profits are to be included in the Ways and Means report. Members responsible for generating this income are responsible for getting a written report to the Ways and Means chairperson in a timely fashion. All monies are to go directly to the Treasurer. For example, stewarding, training classes, grocery coupons, clinics, etc. Refer to the by-laws for spending guidelines. Estimated budgets are due to the President by the April meeting from the new chair people These budget reports are to be given by the President to the Board at the May Board meeting. [New chair people are encouraged to consult with past chairs, and/or any Board member, for guidance on their committee, including help with preparing their estimated budget. The budget should include the committee’s anticipated income and expenses for the ensuing year by taking into consideration the goals the committee wishes to accomplish. Past year’s committee financial reports may be viewed on the club web site or y requesting them from the club’s Treasurer].

Communication
All events organized by a committee are to be announced to the general membership, so all members can take part. Any form of media to be used (flyers, banners, etc.) must list the Denver Samoyed Association as the sponsoring club.

Any topics evoking general membership interest to be taking place at committee meetings (voting, judge selections, public relations, etc.) is to be published in the meeting reminder section of the Sam-O-Gram. The Sam-O-Gram Editor must have the information by the first of the month. If phone calls need to be made to the general membership, complete information must be shared amongst all members. It is suggested that a written agenda to be followed and given to all members called.

Violators of these guidelines are answerable to the Board.
Guidelines may be amended by suggestions by
the general membership through the Board.

1/18/10

Given our current club’s assets, our ability to raise funds fairly readily, and inflation, the following motion was approved by the Board to modify the committee spending limit guidelines as follows:
The maximum spending limit allowed without Board approval is:
1) Local Specialty and Rescue committees – increase limit to $2500
2) Ways & Means committee – Grocery Certificate purchases only – increase
limit to $5000.
3) All other committees remain at $500 limit.
As long as the expense does not cause the overall:
 General fund bank balance plus grocery certificate balance to fall below $10,000.
 Rescue fund bank balance to fall below $5000.
If the club’s asset’s decrease drastically and/or our ability to raise funds is reduced, then the spending limits will be reviewed by the Board and adjusted accordingly.

11/16/09

Discussion held on whether there should be restrictions put on donations. Motion made that the general fund treasury should not go below $10,000 including grocery certificates.

12/20/04

Proceeds from the holiday party raffle will be given to DSR.

6/21/04

Passed that the following budgets be accepted: Librarian - $50, Cheer - $250 including the $100 DSA contribution for the pets we have lost during the year.,Rescue – no funds requested, Sam-O-Gram/Web site - $320, Corresponding Secretary - $20.00, Public Education - $25, Agility Trial – Costs will be covered by trial, Hospitality - $100

3/15/04

We will look into our insurance coverage since we will be starting to do agility trials

11/17/03

Dues for 2004 will be: Single = $15, Family - $20, Junior - $5 an Associate - $15

7/14/03

Given our current club’s assets, our ability to raise funds fairly readily, and inflation, the following motion was approved by the board:

To modify the committee spending limit guidelines as follows:

The maximum spending limit allowed without board approval is:

1) Local Specialty and rescue committees – increase limit to $1000

2) Ways & Means committee – Grocery Certificate purchases only – increase

limit to $3000.

3) All other committees remain at $200 limit.

As long as the expense does not cause the overall:

General fund bank balance plus grocery certificate balance to fall below $750.

Rescue fund bank balance to fall below $5000.

If the club’s asset’s decrease drastically and/or our ability to raise funds is reduced, then the spending limits will be reviewed by the board and adjusted accordingly.

6/16/03

The 2003/2004 goal will be continue to work on our financial situation (non-profit, revision of constitution and bylaws) and reprise the Sammy Heritage Days for our veteran dogs.

5/19/03

Pursue the non-profit filing status, which includes a one-time $500 filing fee subject to the information obtained during the IRS call.

4/21/03

Vote in May [2003] to pursue the non-profit filing status, which includes a one-time $500 filing fee subject to the information obtained during the IRS call.

6/17/02

2002 Club Goal : To get the club’s structural and financial foundation upgraded.

5/20/02

We will not renew the General Fund CD [maturity date 6/6/02] until a later point in time. [Note: Did not renew Rescue Fund CD at this time. Need to finalize tax situation first.]

11/19/01

Purchase [renew] the domain name, denversamoyed.org, for 5 years at $125.

8/20/01

The cost of the Sammy Heritage Day picnic will be funded by the club, instead of a potluck.

5/21/01

Purchase two FirstBank Time Deposit accounts for 1 year terms: 1) DSA $2500, 2) DSR $7500.

1/15/01

Use $250 from DSA's share of the raffle account to purchase gift certificates to be used as raffle items at the 2001 Regional Specialty.

1/20/00

Take remaining raffle money and purchase an adult stained glass Samoyed head for raffle at the 2000 Specialty.

3/12/96

Any committee expenditures in excess of $200 (even if your budget is enough to cover) must be approved by the Board.

3/12/96

Approve '96 budgets the same as '95 budgets with the exception of Library, Corresponding Secretary and Public Education.

7/19/93

All committee expenses over $200 shall be approved by the DSA Board.

1/18/93

Participate in the King Snoopers gift certificate program and that all proceeds are donated to the club

5/20/91

Change wording on Article I, Section I on Junior Membership : "This Status will be accorded to anyone between ten(10) and seventeen(17) years of age, who is duly elected. Upon reaching the age of eighteen (18), a junior member in good standing shall stated: We pay the $2/month fee in order to have some sort of record of our books.

1/17/91

Accept the Audit Committees report and following recommendations: 1. The Treasurer will make a copy of the bank statement to be submitted to the president. 2. Receipts will be given for any money paid to the club. 3. No money will be paid out unless their is a receipt to turn into the Treasurer. 4. All membership dues payments be reconciled to the current membership roster as soon as the deadline for payment has passed to ascertain that all dues have been received. 5. Revenues and expenditures will be recorded by type on a cash receipt and cash disbursement ledger. 6. All committee chair people need to prepare a budget anytime they are involved with any expenses or money coming in to the club.

9/12/89

All funds, both income and disbursements, relating to DSA financial activity, must be handled directly by the club treasurer. Receipts and proper documentation must be submitted to the treasurer promptly.

11/7/88

Change our present bank (United Bank of Westminster) to Bank Western which offers no service charge and is more centrally located.

9/16/87

[AKC Sanctioning] The Secretary will request a check from the Treasurer, in order to purchase a Show Manual for the DSA.

1/19/87

Leave it to the Treasurer's discretion as to what type of bank accounts to open and where the accounts will be managed.

8/18/86

A temporary checking account be set up to pay the bills that $75 from each club be put in this account.

Motions To Date - Category View

Treasury